9 Best Outsourced Payroll Companies For 2025

What is a Payroll Outsourcing Service?

Payroll contracting out means working with an external company to manage payroll jobs such as consolidating payroll information, computing wages, handling tax guidelines, administering employee advantages, and guaranteeing timely payroll.

Outsourcing payroll not only saves organizations time however likewise ensures compliance with legal requirements. Outsourcing to a payroll expert can help avoid issues that arise with in-house payroll, like remaining up to date with altering tax laws or by hand repairing payroll errors.

How We Selected the Best Outsourced Payroll Companies

Features

We prioritized solutions with user-friendly interfaces, smooth combinations with human resources and accounting software application, and scalability to satisfy the needs of businesses of all sizes. These functions make sure complete payroll management, whether you’re dealing with a couple of employees or a worldwide labor force.

Security and Compliance

Each service was examined for its capability to protect sensitive data and ensure compliance with ever-changing tax guidelines and labor laws. steps and updated compliance credentials are vital for decreasing dangers and avoiding penalties.

Customer Support

We thought about the availability of responsive client support, training resources, and continuous help to ensure services can rely on their selected payroll provider. Comprehensive assistance assists prevent payroll errors and fixes concerns promptly when they occur.

Reputation

To make sure reliability, we examined user feedback on platforms like G2, Trustpilot and Capterra, along with industry acknowledgment and third-party audits, to confirm each tool’s efficiency and reliability. A strong track record suggests a track record of providing consistent, premium payroll services.

9 Top Payroll Outsourcing Companies

Based on the evaluation of business on these variety of requirements, we have developed the ultimate list for the finest payroll services that can be outsourced in 2025.

1. Playroll

Playroll offers an extensive option for managing worldwide payroll and employment, making it ideal for services of any size. The platform’s Employer of Record (EOR) services enable smooth payroll processing for both global staff members and specialists in over 180 nations.

Playroll provides a Global Payroll Management option that offers services full control and versatility to integrate their preferred payroll suppliers per region, without any requirement to rip and change their existing set-up at terrific time and expense. The services consist of GP Analytics, an effective tool for tracking and imagining payroll information from throughout the world. GP Manager consolidates global payroll processes together with sophisticated analytics features, to provide you more oversight of global payroll procedures.

As part of the VAT IT Group, Playroll makes use of over 25 years of experience in international employment services, prioritizing in-house legal expertise.

Key Features Overview

— Consolidating worldwide payroll procedures into one main hub while supplying flexible combinations with existing vendors and in-house operations.

— Map payroll data from any data source, featuring integrations with leading accounting software.

— Quick release of software application and automated supplier onboarding.

Multi-vendor payroll for paying workers through different providers.

— Simplifying payroll by automating currency management, standardizing workflows, and guaranteeing compliance throughout various areas.

Global Payroll Pricing

Starting at $3 per staff member.

Pros

— Quick setup with low implementation expenses, saving time and resources.

— No need to replace existing payroll operations or trusted regional suppliers.

— Real-time currency management and conversion functions for international payroll.

— Advanced automation for payroll jobs across over 180 countries.

— Built-in compliance functions with digitized audit trails.

— Access to well-informed customer assistance for organizations of all sizes.

— Dedicated support available at no extra cost.

Cons

— Limited integration alternatives with third-party HR tools, though more options are constantly being added.

Truly Flexible Global Payroll

Switch to Playroll for seamless payroll management tailored to your needs, with complete integration with current payroll suppliers and systems.

2. Paylocity

Paylocity is understood for its flexibility, providing a detailed outsourced payroll service suitable for mid-market organizations. It also provides a suite of HR and labor force management solutions, consisting of benefits administration, time tracking, and talent management

— Payroll and HR management.

— Employee self-service portal

— Advanced reporting and analytics

— Cloud-based payroll processing

Pricing:

— Strong HR services combination, flexible platform

— Robust reporting and analytics

— Includes a mobile app

Cons:

— Some functions need a learning curve

— Pricing can be greater than competitors

— Occasional system lag

— Limited international payroll capabilities

— Customization may need technical proficiency.

3. Gusto

Gusto is an easy and inexpensive payroll contracting out service, particularly fit for small companies. Known for its transparent pricing and ease of usage, it likewise provides advantages administration.

— Automated tax filing and payments

— Employee benefits management

— Time tracking and PTO management

— HR services combination

Pricing:

Starts at $39/month + $6 per worker.

— Affordable and simple to utilize.

— Offers medical insurance, 401( k), and other perks.

— Handles federal, state, and regional tax filings.

Cons:

— Not ideal for companies with a big, complex labor force.

— Only offered for U.S.-based employees and professionals.

— Personalized assistance is just readily available at greater tiers.

— Limited flexibility for unique payroll structures.

— Slower processing times for new businesses compared to some competitors.

4. ADP

ADP, established in 1949, is a trusted international payroll option especially developed for large business. It supplies effective multi-country payroll software, along with innovative analytics for extensive insights into payroll information.

— Global payroll solutions

— Tax guidelines compliance tools

— HR services combination

Pricing:

— Offers 24/7 customer care with payroll professionals.

— Automates tax filings, payroll calculations, and guarantees compliance with guidelines.

— Connects with various accounting software application and HR tools.

Cons:

— Pricing can be high compared to rivals with easier payroll requirements.

— Added fees for tax filings, year-end reports, and specific features.

— Initial setup can be time-consuming and might require comprehensive training.

— While support is readily available 24/7, reaction times and quality may differ.

5. Paychex

Paychex is a popular option for small to medium-sized businesses, providing a series of payroll and HR services. Its intuitive platform guarantees simple management.

— Automated payroll processing

— Employee advantages administration

— Time and presence tracking

— HR services for compliance

Pricing:

— User-friendly customer support

— Strong compliance assistance for tax and labor laws

— Mobile app for easy payroll management on the go

Cons:

— Pricing can be greater compared to some rivals

— Some advanced features come at an additional cost

— Reports and personalization choices can be restricted

— Occasional hold-ups in customer assistance action times

6. Square

Square’s payroll services are perfect for small companies, specifically those currently utilizing Square for payments, offering easy combinations, automated tax filings, and direct deposit alternatives.

— Simple payroll management

— Direct deposit and tax filing

— PTO and time-off tracking

— Integration with Square POS

Pricing:

$ 35/month + $5 per staff member.

— Seamless combination with Square POS

— Competitive rates, particularly for small companies with hourly staff members.

— Simple and user-friendly style

Cons:

— Lacks innovative HR tools and benefits administration that bigger business may require.

— Best matched for retail, dining establishments, and little service-based businesses, however may not be perfect for extremely intricate payroll requirements.

— Payroll reporting functions are more standard compared to rivals.

— Only offered for services running within the U.S.

7. UKG Ready

UKG Ready is an extensive payroll contracting out service that combines payroll with innovative HR services, perfect for mid-market businesses.

Key Features:

— Payroll and HR services

— Workforce scheduling and time tracking

— Employee self-service choices

— Compliance with tax regulations

Pricing:

— Can incorporate with HR, workforce management, and accounting software.

— Comprehensive compliance features for tax policies, wage laws, and reporting requirements.

— Provides comprehensive analytics into payroll patterns, labor costs, and compliance risks.

Cons:

— Can be too intricate for small companies with a steep knowing curve.

— Might be more pricey than some simpler payroll solutions, especially for small companies with tight spending plans.

— Some companies may discover certain functions need IT support or additional personalization efforts.
— Some users report disparities in customer care reaction times and issue resolution.

8. Justworks

Justworks offers payroll outsourcing along with robust HR services, making it an ideal option for small companies with hourly and employed non-exempt workers.

— Payroll processing and tax filing

— Employee advantages and insurance

— 401( k) management

— HR services and employee’s payment

Pricing:

Starts at $49/month per employee.

— Simplifies payroll processing and tax filings.

— Intuitive and user friendly dashboard for workers and administrators.

— Combines payroll, advantages, compliance, and HR tools in one platform.

Cons:

— More affordable for mid-sized businesses than small teams.

— Less flexibility in payroll and HR tools compared to some standalone solutions.

— Requires companies to co-employ employees, which may not suit all organization structures.

— Primarily focused on U.S.-based companies.

9. Paycom

Paycom is an effective payroll outsourcing platform that offers effective payroll services and HR services to services of all sizes.

Key Features Overview:

— Automated payroll processing

— Tax policies compliance

— HR services for workforce management

— Employee self-service functions

Pricing:

Custom rates based upon the scope of the company.

Pros:

— Employees can manage their own payroll, benefits, and tax files.

— Offers comprehensive functions to protect sensitive staff member data.

— Advanced analytics offer valuable insights into labor force expenses, turnover, and efficiency.

Cons:

— Compared to other payroll solutions, Paycom can be costly, specifically for small or midsize businesses.

— New users may require substantial training to totally utilize the platform.

— Some users report that workflow modification and reporting options have constraints.

— While customer support is available, some users experience sluggish action times or trouble resolving intricate issues.

— Compared to competitors, Paycom has less combinations with other service software, needing more reliance on its internal environment.

How to Choose the Right Payroll Service for Your Business

With numerous outsourced payroll services available, how do you choose? As a primary step, it’s important to take your organization’s size and requires into consideration. Small companies might choose an easier, cost-effective option, while larger companies require more extensive services.

Ensure the company integrates smoothly with your existing HR services, accounting tools and internal workflows to decrease disturbances. An option that takes months to embrace can significantly affect your organization — try to find providers that offer quick and basic onboarding.

At Playroll, we understand the difficulties at hand. Above all, we are dedicated to offering customized client service, for companies of all sizes. Our platform combines automated, easy-to-implement international payroll management software application with hands-on assistance. All in the name of making worldwide payroll and growth really simple.