9 Best Outsourced Payroll Companies For 2025

What is a Payroll Outsourcing Service?

Payroll outsourcing means hiring an external company to manage payroll tasks such as combining payroll data, determining wages, handling tax policies, administering employee advantages, and ensuring prompt payroll.

Outsourcing payroll not just conserves organizations time however also guarantees compliance with legal requirements. Outsourcing to a payroll expert can help avoid problems that arise with internal payroll, like keeping up to date with altering tax laws or by hand repairing payroll mistakes.

How We Selected the Best Outsourced Payroll Companies

Features

We focused on solutions with user-friendly user interfaces, seamless integrations with human resources and accounting software, and scalability to satisfy the requirements of services of all sizes. These functions ensure total payroll management, whether you’re managing a few staff members or a global labor force.

Security and Compliance

Each service was evaluated for its ability to secure delicate data and ensure compliance with ever-changing tax guidelines and labor laws. Strong security procedures and current compliance credentials are vital for minimizing risks and avoiding charges.

Customer Support

We considered the availability of responsive customer support, training resources, and continuous support to ensure companies can rely on their chosen payroll service provider. Comprehensive support helps avoid payroll mistakes and fixes problems promptly when they arise.

Reputation

To ensure dependability, we reviewed user feedback on platforms like G2, Trustpilot and Capterra, in addition to market acknowledgment and third-party audits, to confirm each tool’s performance and trustworthiness. A strong reputation suggests a performance history of providing constant, premium payroll services.

9 Top Payroll Outsourcing Companies

Based on the assessment of companies on these series of criteria, we have actually developed the supreme list for the finest payroll services that can be contracted out in 2025.

1. Playroll

Playroll offers a comprehensive service for handling global payroll and employment, making it ideal for services of any size. The platform’s Employer of Record (EOR) services make it possible for smooth payroll processing for both worldwide workers and contractors in over 180 countries.

Playroll uses a Global Payroll Management solution that provides organizations complete control and versatility to incorporate their favored payroll suppliers per area, without any need to rip and replace their existing set-up at great time and expense. The services include GP Analytics, an effective tool for tracking and visualizing payroll information from across the world. GP Manager consolidates worldwide payroll procedures together with innovative analytics functions, to offer you more oversight of global payroll procedures.

As part of the VAT IT Group, Playroll draws on over 25 years of experience in global employment services, prioritizing internal legal competence.

Key Features Overview

— Consolidating international payroll processes into one main hub while offering flexible combinations with existing vendors and internal operations.

— Map payroll information from any data source, including integrations with leading accounting software application.

— Quick release of software and automated vendor onboarding.

Multi-vendor payroll for paying employees through various companies.

— Simplifying payroll by automating currency management, standardizing workflows, and guaranteeing compliance throughout different regions.

Global Payroll Pricing

Starting at $3 per worker.

Pros

— Quick setup with low implementation expenses, saving time and resources.

— No require to change existing payroll operations or relied on local companies.

— Real-time currency management and conversion functions for global payroll.

— Advanced automation for payroll tasks throughout over 180 nations.

— Built-in compliance functions with digitized audit routes.

— Access to experienced customer support for companies of all sizes.

— Dedicated assistance available at no additional cost.

Cons

— Limited integration alternatives with third-party HR tools, though more options are always being added.

Truly Flexible Global Payroll

Switch to Playroll for seamless payroll management tailored to your needs, with complete combination with existing payroll providers and systems.

2. Paylocity

Paylocity is understood for its versatility, using a detailed outsourced payroll service perfect for mid-market organizations. It also offers a suite of HR and labor force management services, including advantages administration, time tracking, and skill management

— Payroll and HR management.

— Employee self-service portal

— Advanced reporting and analytics

— Cloud-based payroll processing

Pricing:

— Strong HR services integration, flexible platform

— Robust reporting and analytics

— Includes a mobile app

Cons:

— Some features need a discovering curve

— Pricing can be higher than rivals

— Occasional system lag

— Limited worldwide payroll capabilities

— Customization may require technical proficiency.

3. Gusto

Gusto is a simple and inexpensive payroll outsourcing service, specifically suited for small companies. Known for its transparent rates and ease of use, it likewise provides benefits administration.

— Automated tax filing and payments

— Employee benefits management

— Time tracking and PTO management

— HR services integration

Pricing:

Starts at $39/month + $6 per worker.

— Affordable and simple to utilize.

— Offers health insurance coverage, 401( k), and other perks.

— Handles federal, state, and local tax filings.

Cons:

— Not perfect for organizations with a big, complicated labor force.

— Only readily available for U.S.-based workers and specialists.

— Personalized assistance is only offered at greater tiers.

— Limited flexibility for distinct payroll structures.

— Slower processing times for brand-new companies compared to some competitors.

4. ADP

ADP, established in 1949, is a trusted global payroll solution particularly designed for big business. It offers powerful multi-country payroll software, along with innovative analytics for thorough insights into payroll data.

— Global payroll services

— Tax regulations compliance tools

— HR services combination

Pricing:

— Offers 24/7 customer support with payroll professionals.

— Automates tax filings, payroll computations, and guarantees compliance with policies.

— Connects with various and HR tools.

Cons:

— Pricing can be high compared to competitors with easier payroll requirements.

— Added fees for tax filings, year-end reports, and particular features.

— Initial setup can be lengthy and may need extensive training.

— While assistance is readily available 24/7, response times and quality might differ.

5. Paychex

Paychex is a popular choice for little to medium-sized services, using a variety of payroll and HR services. Its user-friendly platform guarantees simple management.

— Automated payroll processing

— Employee benefits administration

— Time and presence tracking

— HR services for compliance

Pricing:

— User-friendly customer care

— Strong compliance support for tax and labor laws

— Mobile app for simple payroll management on the go

Cons:

— Pricing can be greater compared to some rivals

— Some advanced functions come at an additional expense

— Reports and modification alternatives can be limited

— Occasional delays in client assistance action times

6. Square

Square’s payroll services are perfect for small companies, specifically those currently using Square for payments, providing easy combinations, automated tax filings, and direct deposit alternatives.

— Simple payroll management

— Direct deposit and tax filing

— PTO and time-off tracking

— Integration with Square POS

Pricing:

$ 35/month + $5 per staff member.

— Seamless combination with Square POS

— Competitive rates, particularly for small companies with hourly employees.

— Simple and intuitive style

Cons:

— Lacks innovative HR tools and benefits administration that larger business might require.

— Best matched for retail, restaurants, and small service-based organizations, however may not be ideal for highly complex payroll requirements.

— Payroll reporting functions are more standard compared to rivals.

— Only offered for businesses operating within the U.S.

7. UKG Ready

UKG Ready is a thorough payroll outsourcing service that combines payroll with advanced HR services, ideal for mid-market businesses.

Key Features:

— Payroll and HR services

— Workforce scheduling and time tracking

— Employee self-service choices

— Compliance with tax guidelines

Pricing:

— Can integrate with HR, labor force management, and accounting software application.

— Comprehensive compliance features for tax policies, wage laws, and reporting requirements.

— Provides comprehensive analytics into payroll trends, labor expenses, and compliance risks.

Cons:

— Can be too complicated for small organizations with a steep learning curve.

— Might be more pricey than some easier payroll solutions, particularly for small companies with tight spending plans.

— Some businesses may find specific features require IT support or additional customization efforts.
— Some users report inconsistencies in customer support reaction times and issue resolution.

8. Justworks

Justworks provides payroll outsourcing together with robust HR services, making it an ideal option for small services with hourly and salaried non-exempt workers.

— Payroll processing and tax filing

— Employee advantages and insurance coverage

— 401( k) management

— HR services and worker’s payment

Pricing:

Starts at $49/month per staff member.

— Simplifies payroll processing and tax filings.

— Intuitive and user friendly control panel for employees and administrators.

— Combines payroll, advantages, compliance, and HR tools in one platform.

Cons:

— More economical for mid-sized companies than little teams.

— Less versatility in payroll and HR tools compared to some standalone options.

— Requires business to co-employ workers, which may not suit all business structures.

— Primarily concentrated on U.S.-based business.

9. Paycom

Paycom is an effective payroll outsourcing platform that supplies effective payroll solutions and HR services to businesses of all sizes.

Key Features Overview:

— Automated payroll processing

— Tax guidelines compliance

— HR services for workforce management

— Employee self-service features

Pricing:

Custom pricing based on the scope of the organization.

Pros:

— Employees can manage their own payroll, benefits, and tax files.

— Offers detailed features to safeguard delicate staff member data.

— Advanced analytics offer important insights into workforce expenses, turnover, and efficiency.

Cons:

— Compared to other payroll options, Paycom can be costly, especially for little or midsize businesses.

— New users might need substantial training to fully use the platform.

— Some users report that workflow personalization and reporting choices have restraints.

— While consumer service is readily available, some users experience slow reaction times or trouble fixing complex issues.

— Compared to competitors, Paycom has fewer combinations with other business software, needing more dependence on its internal community.

How to Choose the Right Payroll Service for Your Business

With a lot of outsourced payroll options available, how do you choose? As a very first action, it’s crucial to take your company’s size and needs into factor to consider. Small businesses may choose a simpler, cost-efficient service, while bigger organizations require more thorough services.

Ensure the service provider incorporates efficiently with your existing HR services, accounting tools and internal workflows to minimize disturbances. A service that takes months to embrace can substantially affect your organization — try to find service providers that offer quick and easy onboarding.

At Playroll, we comprehend the obstacles at hand. Above all, we are devoted to offering individualized customer care, for services of all sizes. Our platform combines automated, easy-to-implement global payroll management software with hands-on support. All in the name of making worldwide payroll and growth truly simple.