9 Best Outsourced Payroll Companies For 2025

What is a Payroll Outsourcing Service?

Payroll outsourcing methods hiring an external business to handle payroll jobs such as consolidating payroll data, calculating earnings, handling tax policies, administering employee benefits, and ensuring timely payroll.

Outsourcing payroll not just conserves organizations time however also guarantees compliance with legal requirements. Outsourcing to a payroll specialist can assist prevent problems that emerge with internal payroll, like remaining up to date with altering tax laws or manually repairing payroll mistakes.

How We Selected the Best Outsourced Payroll Companies

Features

We focused on services with easy to use user interfaces, seamless integrations with human resources and accounting software application, and scalability to meet the needs of services of all sizes. These functions guarantee total payroll management, whether you’re handling a few workers or a global workforce.

Security and Compliance

Each option was evaluated for its ability to safeguard sensitive data and make sure compliance with ever-changing tax regulations and labor laws. Strong security measures and updated compliance qualifications are necessary for minimizing risks and preventing penalties.

Customer Support

We considered the availability of responsive customer assistance, training resources, and ongoing assistance to guarantee organizations can rely on their selected payroll supplier. Comprehensive support helps prevent payroll mistakes and deals with concerns promptly when they arise.

Reputation

To ensure dependability, we reviewed user feedback on platforms like G2, Trustpilot and Capterra, in addition to market acknowledgment and third-party audits, to verify each tool’s performance and reliability. A strong reputation suggests a track record of delivering consistent, top quality payroll services.

9 Top Payroll Outsourcing Companies

Based upon the evaluation of companies on these variety of requirements, we have actually developed the ultimate list for the best payroll services that can be outsourced in 2025.

1. Playroll

Playroll provides an extensive solution for handling worldwide payroll and work, making it perfect for businesses of any size. The platform’s Employer of Record (EOR) services allow seamless payroll processing for both international staff members and specialists in over 180 nations.

Playroll offers an International Payroll Management option that offers organizations full control and versatility to integrate their favored payroll vendors per region, without any requirement to rip and change their present set-up at fun time and cost. The services include GP Analytics, an effective tool for tracking and envisioning payroll data from across the world. GP Manager combines international payroll processes along with advanced analytics functions, to give you more oversight of international payroll processes.

As part of the VAT IT Group, Playroll makes use of over 25 years of experience in international employment services, focusing on internal legal knowledge.

Key Features Overview

— Consolidating global payroll procedures into one central center while supplying versatile combinations with existing vendors and internal operations.

— Map payroll information from any data source, featuring integrations with leading accounting software.

— Quick release of software application and automated supplier onboarding.

Multi-vendor payroll for paying staff members through various suppliers.

— Simplifying payroll by automating currency management, standardizing workflows, and guaranteeing compliance across different areas.

Global Payroll Pricing

Starting at $3 per staff member.

Pros

— Quick setup with low implementation costs, saving time and resources.

— No require to change existing payroll operations or relied on regional suppliers.

— Real-time currency management and conversion features for global payroll.

— Advanced automation for payroll jobs across over 180 countries.

— Built-in compliance functions with digitized audit tracks.

— Access to experienced client assistance for companies of all sizes.

— Dedicated support offered at no extra expense.

Cons

— Limited integration options with third-party HR tools, though more options are constantly being added.

Truly Flexible Global Payroll

Switch to Playroll for smooth payroll management customized to your requirements, with full combination with existing payroll suppliers and systems.

2. Paylocity

Paylocity is understood for its flexibility, using an extensive outsourced payroll service suitable for mid-market companies. It likewise supplies a suite of HR and workforce management options, consisting of advantages administration, time tracking, and skill management

— Payroll and HR management.

— Employee self-service portal

— Advanced reporting and analytics

— Cloud-based payroll processing

Pricing:

— Strong HR services integration, flexible platform

— and analytics

— Includes a mobile app

Cons:

— Some features need a learning curve

— Pricing can be greater than competitors

— Occasional system lag

— Limited global payroll abilities

— Customization may require technical expertise.

3. Gusto

Gusto is a simple and budget-friendly payroll outsourcing service, particularly suited for small companies. Known for its transparent pricing and ease of use, it likewise provides advantages administration.

— Automated tax filing and payments

— Employee benefits management

— Time tracking and PTO management

— HR services integration

Pricing:

Starts at $39/month + $6 per worker.

— Affordable and easy to use.

— Offers medical insurance, 401( k), and other perks.

— Handles federal, state, and regional tax filings.

Cons:

— Not ideal for businesses with a big, intricate labor force.

— Only readily available for U.S.-based workers and specialists.

— Personalized support is just readily available at higher tiers.

— Limited versatility for distinct payroll structures.

— Slower processing times for brand-new companies compared to some rivals.

4. ADP

ADP, founded in 1949, is a relied on worldwide payroll service especially created for large business. It supplies effective multi-country payroll software, in addition to innovative analytics for in-depth insights into payroll information.

— Global payroll options

— Tax policies compliance tools

— HR services integration

Pricing:

— Offers 24/7 customer care with payroll experts.

— Automates tax filings, payroll estimations, and guarantees compliance with policies.

— Connects with various accounting software application and HR tools.

Cons:

— Pricing can be high compared to competitors with easier payroll needs.

— Service charges for tax filings, year-end reports, and specific features.

— Initial setup can be time-consuming and might require comprehensive training.

— While assistance is offered 24/7, action times and quality might differ.

5. Paychex

Paychex is a popular option for small to medium-sized companies, offering a series of payroll and HR services. Its instinctive platform guarantees simple management.

— Automated payroll processing

— Employee benefits administration

— Time and attendance tracking

— HR services for compliance

Pricing:

— User-friendly customer support

— Strong compliance support for tax and labor laws

— Mobile app for easy payroll management on the go

Cons:

— Pricing can be higher compared to some competitors

— Some advanced features come at an additional cost

— Reports and personalization options can be restricted

— Occasional hold-ups in client support response times

6. Square

Square’s payroll services are perfect for little businesses, especially those currently utilizing Square for payments, providing easy combinations, automated tax filings, and direct deposit alternatives.

— Simple payroll management

— Direct deposit and tax filing

— PTO and time-off tracking

— Integration with Square POS

Pricing:

$ 35/month + $5 per staff member.

— Seamless combination with Square POS

— Competitive pricing, especially for small companies with per hour workers.

— Simple and user-friendly style

Cons:

— Lacks innovative HR tools and benefits administration that bigger enterprises might need.

— Best matched for retail, dining establishments, and small service-based organizations, however might not be ideal for highly complex payroll needs.

— Payroll reporting features are more basic compared to competitors.

— Only available for companies operating within the U.S.

7. UKG Ready

UKG Ready is a detailed payroll contracting out option that combines payroll with sophisticated HR services, perfect for mid-market companies.

Key Features:

— Payroll and HR services

— Workforce scheduling and time tracking

— Employee self-service choices

— Compliance with tax regulations

Pricing:

— Can incorporate with HR, workforce management, and accounting software application.

— Comprehensive compliance features for tax regulations, wage laws, and reporting requirements.

— Provides comprehensive analytics into payroll trends, labor expenses, and compliance risks.

Cons:

— Can be too intricate for small companies with a steep knowing curve.

— Might be more costly than some easier payroll services, especially for small companies with tight budget plans.

— Some companies might find particular features require IT support or extra customization efforts.
— Some users report inconsistencies in client service reaction times and issue resolution.

8. Justworks

Justworks offers payroll outsourcing together with robust HR services, making it an ideal option for small companies with per hour and salaried non-exempt workers.

— Payroll processing and tax filing

— Employee benefits and insurance coverage

— 401( k) management

— HR services and worker’s payment

Pricing:

Starts at $49/month per staff member.

— Simplifies payroll processing and tax filings.

— Intuitive and easy-to-use control panel for employees and administrators.

— Combines payroll, benefits, compliance, and HR tools in one platform.

Cons:

— More affordable for mid-sized companies than little teams.

— Less flexibility in payroll and HR tools compared to some standalone options.

— Requires companies to co-employ workers, which may not fit all business structures.

— Primarily focused on U.S.-based companies.

9. Paycom

Paycom is an efficient payroll outsourcing platform that provides effective payroll options and HR services to organizations of all sizes.

Key Features Overview:

— Automated payroll processing

— Tax policies compliance

— HR services for labor force management

— Employee self-service functions

Pricing:

Custom prices based on the scope of the organization.

Pros:

— Employees can handle their own payroll, advantages, and tax documents.

— Offers extensive features to safeguard delicate staff member data.

— Advanced analytics provide valuable insights into labor force costs, turnover, and performance.

Cons:

— Compared to other payroll options, Paycom can be pricey, especially for small or midsize organizations.

— New users may need substantial training to totally use the platform.

— Some users report that workflow personalization and reporting alternatives have restraints.

— While client service is available, some users experience sluggish response times or difficulty solving intricate issues.

— Compared to competitors, Paycom has less integrations with other business software application, needing more dependence on its internal ecosystem.

How to Choose the Right Payroll Service for Your Business

With numerous outsourced payroll options available, how do you pick? As a first step, it’s important to take your service’s size and needs into factor to consider. Small businesses may choose an easier, cost-efficient service, while bigger businesses need more extensive services.

Ensure the company incorporates efficiently with your existing HR services, accounting tools and internal workflows to decrease interruptions. An option that takes months to embrace can substantially affect your organization — try to find suppliers that use quick and basic onboarding.

At Playroll, we comprehend the difficulties at hand. Above all, we are committed to supplying individualized customer care, for services of all sizes. Our platform integrates automated, easy-to-implement international payroll management software with hands-on assistance. All in the name of making international payroll and growth really basic.