9 Best Outsourced Payroll Companies For 2025

What is a Payroll Outsourcing Service?

Payroll contracting out means hiring an external company to handle payroll jobs such as consolidating payroll data, computing incomes, managing tax regulations, administering staff member advantages, and ensuring prompt payroll.

Outsourcing payroll not just conserves businesses time however also ensures compliance with legal requirements. Outsourcing to a payroll specialist can assist avoid concerns that emerge with internal payroll, like keeping up to date with altering tax laws or by hand fixing payroll errors.

How We Selected the Best Outsourced Payroll Companies

Features

We focused on services with user-friendly user interfaces, smooth integrations with personnels and accounting software application, and scalability to satisfy the needs of companies of all sizes. These functions guarantee total payroll management, whether you’re handling a few employees or a worldwide labor force.

Security and Compliance

Each option was assessed for its ability to safeguard delicate data and ensure compliance with ever-changing tax policies and labor laws. Strong security steps and current compliance credentials are necessary for lessening dangers and preventing charges.

Customer Support

We considered the availability of responsive consumer assistance, training resources, and continuous assistance to make sure companies can rely on their chosen payroll provider. Comprehensive assistance assists avoid payroll errors and fixes concerns swiftly when they arise.

Reputation

To reliability, we examined user feedback on platforms like G2, Trustpilot and Capterra, in addition to market acknowledgment and third-party audits, to verify each tool’s performance and credibility. A strong track record shows a performance history of providing constant, high-quality payroll services.

9 Top Payroll Outsourcing Companies

Based upon the assessment of companies on these range of criteria, we have actually created the ultimate list for the finest payroll services that can be outsourced in 2025.

1. Playroll

Playroll provides a comprehensive service for handling international payroll and work, making it perfect for services of any size. The platform’s Employer of Record (EOR) services allow seamless payroll processing for both global employees and specialists in over 180 nations.

Playroll uses an International Payroll Management solution that offers services complete control and versatility to incorporate their preferred payroll suppliers per area, with no need to rip and replace their current set-up at terrific time and expense. The services consist of GP Analytics, an effective tool for tracking and visualizing payroll information from throughout the world. GP Manager consolidates global payroll processes together with innovative analytics features, to offer you more oversight of worldwide payroll procedures.

As part of the VAT IT Group, Playroll makes use of over 25 years of experience in international employment services, focusing on internal legal proficiency.

Key Features Overview

— Consolidating international payroll procedures into one central center while offering flexible integrations with existing vendors and in-house operations.

— Map payroll information from any data source, including combinations with leading accounting software.

— Quick implementation of software application and automated vendor onboarding.

Multi-vendor payroll for paying employees through various companies.

— Simplifying payroll by automating currency management, standardizing workflows, and making sure compliance throughout different regions.

Global Payroll Pricing

Starting at $3 per staff member.

Pros

— Quick setup with low application costs, saving time and resources.

— No require to change existing payroll operations or trusted local service providers.

— Real-time currency management and conversion functions for worldwide payroll.

— Advanced automation for payroll tasks throughout over 180 nations.

— Built-in compliance functions with digitized audit tracks.

— Access to educated client assistance for services of all sizes.

— Dedicated support readily available at no extra expense.

Cons

— Limited integration choices with third-party HR tools, though more options are always being added.

Truly Flexible Global Payroll

Switch to Playroll for smooth payroll management tailored to your requirements, with full integration with current payroll service providers and systems.

2. Paylocity

Paylocity is understood for its versatility, using a detailed outsourced payroll service suitable for mid-market organizations. It also offers a suite of HR and labor force management services, including benefits administration, time tracking, and talent management

— Payroll and HR management.

— Employee self-service website

— Advanced reporting and analytics

— Cloud-based payroll processing

Pricing:

— Strong HR services combination, versatile platform

— Robust reporting and analytics

— Includes a mobile app

Cons:

— Some features need a discovering curve

— Pricing can be higher than rivals

— Occasional system lag

— Limited global payroll abilities

— Customization might require technical expertise.

3. Gusto

Gusto is a basic and budget friendly payroll outsourcing service, especially suited for small services. Known for its transparent prices and ease of usage, it also provides advantages administration.

— Automated tax filing and payments

— Employee benefits management

— Time tracking and PTO management

— HR services integration

Pricing:

Starts at $39/month + $6 per worker.

— Affordable and simple to use.

— Offers health insurance, 401( k), and other advantages.

— Handles federal, state, and regional tax filings.

Cons:

— Not perfect for companies with a big, complicated workforce.

— Only available for U.S.-based staff members and contractors.

— Personalized assistance is only available at higher tiers.

— Limited versatility for distinct payroll structures.

— Slower processing times for brand-new services compared to some rivals.

4. ADP

ADP, established in 1949, is a trusted worldwide payroll solution especially designed for large business. It supplies effective multi-country payroll software application, along with sophisticated analytics for thorough insights into payroll data.

— Global payroll services

— Tax regulations compliance tools

— HR services integration

Pricing:

— Offers 24/7 client service with payroll experts.

— Automates tax filings, payroll computations, and ensures compliance with guidelines.

— Connects with numerous accounting software application and HR tools.

Cons:

— Pricing can be high compared to competitors with simpler payroll needs.

— Added fees for tax filings, year-end reports, and particular features.

— Initial setup can be lengthy and might need extensive training.

— While support is readily available 24/7, reaction times and quality might vary.

5. Paychex

Paychex is a popular option for little to medium-sized services, offering a series of payroll and HR services. Its intuitive platform ensures simple management.

— Automated payroll processing

— Employee advantages administration

— Time and participation tracking

— HR services for compliance

Pricing:

— User-friendly customer support

— Strong compliance support for tax and labor laws

— Mobile app for simple payroll management on the go

Cons:

— Pricing can be greater compared to some rivals

— Some advanced features come at an extra expense

— Reports and customization choices can be limited

— Occasional delays in consumer support action times

6. Square

Square’s payroll services are perfect for small companies, especially those already utilizing Square for payments, offering easy combinations, automated tax filings, and direct deposit alternatives.

— Simple payroll management

— Direct deposit and tax filing

— PTO and time-off tracking

— Integration with Square POS

Pricing:

$ 35/month + $5 per staff member.

— Seamless combination with Square POS

— Competitive prices, especially for small businesses with hourly workers.

— Simple and user-friendly style

Cons:

— Lacks sophisticated HR tools and advantages administration that bigger enterprises might need.

— Best matched for retail, restaurants, and small service-based companies, however might not be ideal for extremely complex payroll requirements.

— Payroll reporting features are more basic compared to competitors.

— Only available for businesses operating within the U.S.

7. UKG Ready

UKG Ready is an extensive payroll outsourcing option that integrates payroll with sophisticated HR services, perfect for mid-market services.

Key Features:

— Payroll and HR services

— Workforce scheduling and time tracking

— Employee self-service options

— Compliance with tax regulations

Pricing:

— Can integrate with HR, labor force management, and accounting software.

— Comprehensive compliance functions for tax policies, wage laws, and reporting requirements.

— Provides detailed analytics into payroll patterns, labor costs, and compliance risks.

Cons:

— Can be too intricate for small companies with a steep learning curve.

— Might be more expensive than some simpler payroll options, particularly for small organizations with tight budgets.

— Some businesses might discover certain features need IT support or additional personalization efforts.
— Some users report inconsistencies in customer care response times and problem resolution.

8. Justworks

Justworks offers payroll outsourcing together with robust HR services, making it an ideal choice for small companies with hourly and employed non-exempt employees.

— Payroll processing and tax filing

— Employee benefits and insurance coverage

— 401( k) management

— HR services and worker’s settlement

Pricing:

Starts at $49/month per employee.

— Simplifies payroll processing and tax filings.

— Intuitive and user friendly dashboard for staff members and administrators.

— Combines payroll, benefits, compliance, and HR tools in one platform.

Cons:

— More cost-effective for mid-sized organizations than little groups.

— Less flexibility in payroll and HR tools compared to some standalone solutions.

— Requires business to co-employ workers, which may not match all company structures.

— Primarily focused on U.S.-based business.

9. Paycom

Paycom is an effective payroll outsourcing platform that supplies powerful payroll options and HR services to companies of all sizes.

Key Features Overview:

— Automated payroll processing

— Tax regulations compliance

— HR services for labor force management

— Employee self-service features

Pricing:

Custom pricing based on the scope of the company.

Pros:

— Employees can manage their own payroll, advantages, and tax documents.

— Offers detailed features to safeguard sensitive employee data.

— Advanced analytics offer valuable insights into labor force costs, turnover, and performance.

Cons:

— Compared to other payroll services, Paycom can be pricey, especially for small or midsize organizations.

— New users may require substantial training to fully make use of the platform.

— Some users report that workflow customization and reporting options have restrictions.

— While customer care is available, some users experience slow action times or problem resolving complex issues.

— Compared to competitors, Paycom has less integrations with other business software, requiring more dependence on its internal community.

How to Choose the Right Payroll Service for Your Business

With many outsourced payroll options available, how do you pick? As a primary step, it’s vital to take your service’s size and needs into consideration. Small companies may prefer an easier, affordable option, while larger businesses require more detailed services.

Ensure the service provider integrates efficiently with your existing HR services, accounting tools and internal workflows to lessen interruptions. An option that takes months to embrace can considerably impact your company — search for suppliers that provide fast and easy onboarding.

At Playroll, we comprehend the difficulties at hand. Above all, we are committed to offering customized client service, for companies of all sizes. Our platform combines automated, easy-to-implement worldwide payroll management software application with hands-on assistance. All in the name of making international payroll and expansion truly basic.