9 Best Outsourced Payroll Companies For 2025

What is a Payroll Outsourcing Service?

Payroll outsourcing ways hiring an external business to deal with payroll jobs such as consolidating payroll data, calculating incomes, managing tax regulations, administering staff member benefits, and making sure timely payroll.

Outsourcing payroll not only saves companies time but likewise makes sure compliance with legal requirements. Outsourcing to a payroll expert can help avoid concerns that arise with in-house payroll, like staying up to date with altering tax laws or manually fixing payroll mistakes.

How We Selected the very best Outsourced Payroll Companies

Features

We focused on services with user-friendly interfaces, smooth combinations with personnels and accounting software application, and scalability to satisfy the requirements of companies of all sizes. These features guarantee total payroll management, whether you’re handling a couple of staff members or an international labor force.

Security and Compliance

Each service was evaluated for its ability to safeguard delicate information and ensure compliance with ever-changing tax regulations and labor laws. Strong security steps and updated compliance credentials are important for lessening threats and preventing penalties.

Customer Support

We thought about the availability of responsive client assistance, training resources, and continuous support to ensure companies can depend on their chosen payroll provider. Comprehensive assistance assists avoid payroll errors and resolves problems swiftly when they occur.

Reputation

To guarantee dependability, we evaluated user feedback on platforms like G2, Trustpilot and Capterra, together with industry recognition and third-party audits, to confirm each tool’s efficiency and reliability. A strong credibility suggests a track record of delivering constant, high-quality payroll services.

9 Top Payroll Outsourcing Companies

Based on the examination of business on these range of criteria, we have actually developed the ultimate list for the very best payroll services that can be outsourced in 2025.

1. Playroll

Playroll supplies a thorough service for handling international payroll and work, making it perfect for services of any size. The platform’s Employer of Record (EOR) services allow smooth payroll processing for both worldwide staff members and specialists in over 180 nations.

Playroll provides a Worldwide Payroll Management solution that uses businesses full control and versatility to integrate their preferred payroll suppliers per area, with no requirement to rip and change their present set-up at good time and expense. The services include GP Analytics, an effective tool for tracking and envisioning payroll data from throughout the world. GP Manager combines worldwide payroll processes together with advanced analytics functions, to offer you more oversight of global payroll procedures.

As part of the VAT IT Group, Playroll draws on over 25 years of experience in worldwide employment services, prioritizing in-house legal know-how.

Key Features Overview

— Consolidating international payroll procedures into one central hub while providing versatile integrations with existing vendors and internal operations.

— Map payroll data from any data source, featuring integrations with leading accounting software application.

— Quick deployment of software and automated vendor onboarding.

Multi-vendor payroll for paying employees through various providers.

— Simplifying payroll by automating currency management, standardizing workflows, and ensuring compliance throughout different regions.

Global Payroll Pricing

Starting at $3 per employee.

Pros

— Quick setup with low execution expenses, conserving time and resources.

— No need to replace existing payroll operations or relied on local providers.

— Real-time currency management and conversion functions for global payroll.

— Advanced automation for payroll jobs across over 180 countries.

— Built-in compliance features with digitized audit routes.

— Access to well-informed client assistance for companies of all sizes.

— Dedicated assistance offered at no extra expense.

Cons

— Limited combination options with third-party HR tools, though more alternatives are always being added.

Truly Flexible Global Payroll

Switch to Playroll for seamless payroll management tailored to your needs, with complete combination with current payroll providers and systems.

2. Paylocity

Paylocity is understood for its flexibility, using a comprehensive outsourced payroll service perfect for mid-market companies. It likewise supplies a suite of HR and labor force management solutions, including advantages administration, time tracking, and talent management

— Payroll and HR management.

— Employee self-service website

— Advanced reporting and analytics

— Cloud-based payroll processing

Pricing:

— Strong HR services combination, flexible platform

— Robust reporting and analytics

— Includes a mobile app

Cons:

— Some functions require a finding out curve

— Pricing can be greater than competitors

— Occasional system lag

— Limited international payroll abilities

— Customization may require technical competence.

3. Gusto

Gusto is a basic and economical payroll contracting out service, specifically suited for small companies. Known for its transparent prices and ease of use, it likewise offers advantages administration.

— Automated tax filing and payments

— Employee advantages management

— Time tracking and PTO management

— HR services combination

Pricing:

Starts at $39/month + $6 per staff member.

— Affordable and simple to use.

— Offers medical insurance, 401( k), and other benefits.

— Handles federal, state, and local tax filings.

Cons:

— Not perfect for companies with a large, intricate workforce.

— Only readily available for U.S.-based employees and professionals.

— Personalized assistance is just available at higher tiers.

— Limited versatility for special payroll structures.

— Slower processing times for new organizations compared to some competitors.

4. ADP

ADP, established in 1949, is a relied on global payroll service particularly developed for big enterprises. It supplies powerful multi-country payroll software application, along with advanced analytics for extensive insights into payroll data.

— Global payroll

— Tax regulations compliance tools

— HR services combination

Pricing:

— Offers 24/7 customer support with payroll professionals.

— Automates tax filings, payroll calculations, and ensures compliance with policies.

— Gets in touch with numerous accounting software and HR tools.

Cons:

— Pricing can be high compared to rivals with simpler payroll requirements.

— Service charges for tax filings, year-end reports, and specific functions.

— Initial setup can be time-consuming and might need extensive training.

— While assistance is readily available 24/7, action times and quality might vary.

5. Paychex

Paychex is a popular option for small to medium-sized businesses, offering a variety of payroll and HR services. Its instinctive platform makes sure easy management.

— Automated payroll processing

— Employee advantages administration

— Time and attendance tracking

— HR services for compliance

Pricing:

— User-friendly client service

— Strong compliance assistance for tax and labor laws

— Mobile app for simple payroll management on the go

Cons:

— Pricing can be higher compared to some competitors

— Some advanced features come at an extra cost

— Reports and modification options can be restricted

— Occasional hold-ups in customer support action times

6. Square

Square’s payroll services are perfect for little services, especially those already using Square for payments, offering simple integrations, automated tax filings, and direct deposit alternatives.

— Simple payroll management

— Direct deposit and tax filing

— PTO and time-off tracking

— Integration with Square POS

Pricing:

$ 35/month + $5 per worker.

— Seamless integration with Square POS

— Competitive pricing, specifically for little organizations with hourly workers.

— Simple and intuitive style

Cons:

— Lacks innovative HR tools and advantages administration that larger business might need.

— Best matched for retail, restaurants, and small service-based services, however may not be perfect for extremely complicated payroll needs.

— Payroll reporting functions are more fundamental compared to competitors.

— Only readily available for businesses operating within the U.S.

7. UKG Ready

UKG Ready is an extensive payroll outsourcing option that integrates payroll with sophisticated HR services, perfect for mid-market organizations.

Key Features:

— Payroll and HR services

— Workforce scheduling and time tracking

— Employee self-service options

— Compliance with tax guidelines

Pricing:

— Can integrate with HR, labor force management, and accounting software application.

— Comprehensive compliance functions for tax regulations, wage laws, and reporting requirements.

— Provides detailed analytics into payroll trends, labor costs, and compliance threats.

Cons:

— Can be too complicated for small companies with a steep knowing curve.

— Might be more pricey than some simpler payroll services, particularly for little businesses with tight budget plans.

— Some organizations may discover particular features require IT support or extra modification efforts.
— Some users report disparities in client service action times and problem resolution.

8. Justworks

Justworks uses payroll outsourcing in addition to robust HR services, making it a perfect choice for small services with per hour and employed non-exempt staff members.

— Payroll processing and tax filing

— Employee advantages and insurance coverage

— 401( k) management

— HR services and worker’s settlement

Pricing:

Starts at $49/month per worker.

— Simplifies payroll processing and tax filings.

— Intuitive and user friendly control panel for workers and administrators.

— Combines payroll, benefits, compliance, and HR tools in one platform.

Cons:

— More cost-efficient for mid-sized businesses than small teams.

— Less versatility in payroll and HR tools compared to some standalone solutions.

— Requires business to co-employ employees, which might not suit all business structures.

— Primarily focused on U.S.-based companies.

9. Paycom

Paycom is an effective payroll outsourcing platform that provides powerful payroll services and HR services to organizations of all sizes.

Key Features Overview:

— Automated payroll processing

— Tax regulations compliance

— HR services for workforce management

— Employee self-service features

Pricing:

Custom pricing based upon the scope of the company.

Pros:

— Employees can manage their own payroll, advantages, and tax documents.

— Offers thorough features to protect sensitive staff member data.

— Advanced analytics offer valuable insights into labor force costs, turnover, and effectiveness.

Cons:

— Compared to other payroll options, Paycom can be pricey, especially for small or midsize companies.

— New users may require substantial training to completely make use of the platform.

— Some users report that workflow modification and reporting options have restrictions.

— While consumer service is available, some users experience slow response times or problem fixing intricate problems.

— Compared to rivals, Paycom has less integrations with other company software, needing more dependence on its internal environment.

How to Choose the Right Payroll Service for Your Business

With a lot of outsourced payroll solutions offered, how do you select? As a primary step, it’s critical to take your company’s size and needs into consideration. Small services may prefer a simpler, cost-efficient service, while larger businesses need more extensive services.

Ensure the provider integrates efficiently with your existing HR services, accounting tools and internal workflows to decrease disturbances. A solution that takes months to embrace can significantly impact your organization — try to find providers that provide quick and simple onboarding.

At Playroll, we comprehend the difficulties at hand. Above all, we are dedicated to offering individualized client service, for services of all sizes. Our platform combines automated, easy-to-implement international payroll management software with hands-on support. All in the name of making worldwide payroll and growth truly simple.