9 Best Outsourced Payroll Companies For 2025

What is a Payroll Outsourcing Service?

Payroll contracting out means employing an external business to handle payroll jobs such as consolidating payroll information, calculating earnings, handling tax policies, administering staff member benefits, and making sure timely payroll.

Outsourcing payroll not only conserves services time but likewise ensures compliance with legal requirements. Outsourcing to a payroll specialist can assist avoid problems that occur with in-house payroll, like keeping up to date with changing tax laws or manually repairing payroll mistakes.

How We Selected the Best Outsourced Payroll Companies

Features

We focused on services with user-friendly user interfaces, smooth integrations with human resources and accounting software application, and scalability to satisfy the requirements of companies of all sizes. These features ensure total payroll management, whether you’re handling a few employees or an international labor force.

Security and Compliance

Each service was evaluated for its capability to protect delicate data and make sure compliance with ever-changing tax regulations and labor laws. Strong security steps and up-to-date compliance credentials are important for lessening threats and preventing penalties.

Customer Support

We considered the accessibility of responsive client support, training resources, and ongoing help to guarantee businesses can rely on their picked payroll supplier. Comprehensive assistance assists avoid payroll mistakes and resolves problems quickly when they arise.

Reputation

To make sure reliability, we evaluated user feedback on platforms like G2, Trustpilot and Capterra, along with market acknowledgment and third-party audits, to verify each tool’s efficiency and trustworthiness. A solid credibility suggests a performance history of providing consistent, top quality payroll services.

9 Top Payroll Outsourcing Companies

Based upon the examination of companies on these range of criteria, we have developed the supreme list for the very best payroll services that can be outsourced in 2025.

1. Playroll

Playroll supplies an extensive service for managing international payroll and work, making it perfect for companies of any size. The platform’s Employer of Record (EOR) services allow smooth payroll processing for both global staff members and professionals in over 180 nations.

Playroll uses an International Payroll Management option that provides organizations complete control and versatility to incorporate their preferred payroll vendors per region, with no need to rip and replace their present set-up at fun time and expense. The services include GP Analytics, a powerful tool for tracking and visualizing payroll information from throughout the world. GP Manager consolidates worldwide payroll procedures in addition to sophisticated analytics functions, to give you more oversight of global payroll processes.

As part of the VAT IT Group, Playroll makes use of over 25 years of experience in worldwide work services, focusing on in-house legal expertise.

Key Features Overview

— Consolidating global payroll processes into one main center while supplying flexible combinations with existing suppliers and internal operations.

— Map payroll information from any information source, featuring integrations with leading accounting software application.

— Quick deployment of software application and automated supplier onboarding.

Multi-vendor payroll for paying employees through various suppliers.

— Simplifying payroll by automating currency management, standardizing workflows, and guaranteeing compliance across various areas.

Global Payroll Pricing

Starting at $3 per employee.

Pros

— Quick setup with low application costs, conserving time and resources.

— No require to change existing payroll operations or trusted regional companies.

— Real-time currency management and conversion functions for worldwide payroll.

— Advanced automation for payroll jobs throughout over 180 nations.

— Built-in compliance functions with digitized audit routes.

— Access to knowledgeable customer assistance for services of all sizes.

— Dedicated assistance available at no extra cost.

Cons

— Limited integration options with third-party HR tools, though more alternatives are always being added.

Truly Flexible Global Payroll

Switch to Playroll for smooth payroll management customized to your requirements, with full integration with current payroll service providers and systems.

2. Paylocity

Paylocity is known for its flexibility, offering a comprehensive outsourced payroll service suitable for mid-market organizations. It also supplies a suite of HR and workforce management options, consisting of advantages administration, time tracking, and skill management

— Payroll and HR management.

— Employee self-service portal

— Advanced reporting and analytics

— Cloud-based payroll processing

Pricing:

— Strong HR services combination, versatile platform

— Robust reporting and

— Includes a mobile app

Cons:

— Some functions require a learning curve

— Pricing can be higher than rivals

— Occasional system lag

— Limited worldwide payroll abilities

— Customization might require technical expertise.

3. Gusto

Gusto is a basic and economical payroll contracting out service, specifically matched for small services. Known for its transparent rates and ease of usage, it also uses advantages administration.

— Automated tax filing and payments

— Employee advantages management

— Time tracking and PTO management

— HR services combination

Pricing:

Starts at $39/month + $6 per employee.

— Affordable and simple to utilize.

— Offers medical insurance, 401( k), and other perks.

— Handles federal, state, and local tax filings.

Cons:

— Not ideal for businesses with a big, complex workforce.

— Only available for U.S.-based staff members and specialists.

— Personalized assistance is just readily available at higher tiers.

— Limited versatility for unique payroll structures.

— Slower processing times for new businesses compared to some competitors.

4. ADP

ADP, founded in 1949, is a trusted international payroll service particularly created for large business. It offers powerful multi-country payroll software application, together with advanced analytics for thorough insights into payroll data.

— Global payroll services

— Tax regulations compliance tools

— HR services integration

Pricing:

— Offers 24/7 client service with payroll professionals.

— Automates tax filings, payroll computations, and makes sure compliance with regulations.

— Gets in touch with different accounting software application and HR tools.

Cons:

— Pricing can be high compared to rivals with easier payroll needs.

— Surcharges for tax filings, year-end reports, and specific functions.

— Initial setup can be time-consuming and might require extensive training.

— While support is readily available 24/7, response times and quality may differ.

5. Paychex

Paychex is a popular option for little to medium-sized companies, offering a variety of payroll and HR services. Its instinctive platform makes sure simple management.

— Automated payroll processing

— Employee advantages administration

— Time and participation tracking

— HR services for compliance

Pricing:

— User-friendly customer support

— Strong compliance support for tax and labor laws

— Mobile app for simple payroll management on the go

Cons:

— Pricing can be greater compared to some competitors

— Some advanced features come at an extra cost

— Reports and customization options can be limited

— Occasional hold-ups in consumer assistance action times

6. Square

Square’s payroll services are perfect for small companies, particularly those already using Square for payments, offering easy integrations, automated tax filings, and direct deposit choices.

— Simple payroll management

— Direct deposit and tax filing

— PTO and time-off tracking

— Integration with Square POS

Pricing:

$ 35/month + $5 per staff member.

— Seamless combination with Square POS

— Competitive prices, particularly for small businesses with hourly employees.

— Simple and user-friendly design

Cons:

— Lacks advanced HR tools and benefits administration that larger enterprises might need.

— Best suited for retail, restaurants, and little service-based companies, however may not be ideal for highly intricate payroll needs.

— Payroll reporting features are more fundamental compared to rivals.

— Only offered for organizations running within the U.S.

7. UKG Ready

UKG Ready is a thorough payroll outsourcing solution that combines payroll with sophisticated HR services, best for mid-market services.

Key Features:

— Payroll and HR services

— Workforce scheduling and time tracking

— Employee self-service alternatives

— Compliance with tax guidelines

Pricing:

— Can incorporate with HR, labor force management, and accounting software.

— Comprehensive compliance functions for tax guidelines, wage laws, and reporting requirements.

— Provides comprehensive analytics into payroll patterns, labor costs, and compliance dangers.

Cons:

— Can be too intricate for small companies with a high learning curve.

— Might be more pricey than some easier payroll solutions, especially for little organizations with tight budget plans.

— Some services might discover certain features need IT support or extra personalization efforts.
— Some users report inconsistencies in customer care response times and issue resolution.

8. Justworks

Justworks uses payroll outsourcing along with robust HR services, making it an ideal choice for little companies with hourly and salaried non-exempt staff members.

— Payroll processing and tax filing

— Employee benefits and insurance

— 401( k) management

— HR services and employee’s compensation

Pricing:

Starts at $49/month per employee.

— Simplifies payroll processing and tax filings.

— Intuitive and user friendly dashboard for staff members and administrators.

— Combines payroll, benefits, compliance, and HR tools in one platform.

Cons:

— More cost-efficient for mid-sized businesses than little teams.

— Less versatility in payroll and HR tools compared to some standalone solutions.

— Requires business to co-employ workers, which might not match all company structures.

— Primarily concentrated on U.S.-based companies.

9. Paycom

Paycom is an efficient payroll outsourcing platform that provides effective payroll solutions and HR services to services of all sizes.

Key Features Overview:

— Automated payroll processing

— Tax policies compliance

— HR services for labor force management

— Employee self-service features

Pricing:

Custom pricing based upon the scope of the organization.

Pros:

— Employees can handle their own payroll, advantages, and tax files.

— Offers thorough features to safeguard delicate worker information.

— Advanced analytics offer important insights into labor force expenses, turnover, and efficiency.

Cons:

— Compared to other payroll options, Paycom can be expensive, specifically for small or midsize services.

— New users may require substantial training to fully use the platform.

— Some users report that workflow modification and reporting options have constraints.

— While client service is available, some users experience slow reaction times or difficulty dealing with intricate concerns.

— Compared to competitors, Paycom has less integrations with other organization software application, needing more dependence on its internal environment.

How to Choose the Right Payroll Service for Your Business

With a lot of outsourced payroll options readily available, how do you pick? As a first action, it’s vital to take your company’s size and requires into consideration. Small organizations might choose a simpler, cost-efficient service, while bigger organizations require more comprehensive services.

Ensure the company incorporates smoothly with your existing HR services, accounting tools and internal workflows to minimize disturbances. An option that takes months to embrace can significantly affect your business — try to find companies that provide quick and simple onboarding.

At Playroll, we comprehend the challenges at hand. Above all, we are devoted to offering personalized consumer service, for businesses of all sizes. Our platform combines automated, easy-to-implement international payroll management software with hands-on assistance. All in the name of making worldwide payroll and growth truly easy.